The Organization application period is a very important time period for an Organization Administrator. The primary Organization Administrator submits the organization application to the contest and if accepted, ensures the organization's homepage on the Google Code-in website accurately and effectively represents the organization.
Please note: Only organizations that have participated in past instances of Google Summer of Code are eligible for acceptance as Mentoring Organizations for Google Code-in.
The organization application is filled out on the Google Code-in website. To create a new organization application, go to the homepage login and click on the red Register as an Organization button. If you want to edit an existing organization application before the submission deadline, go to My Dashboard, click on My organization applications, and choose your organization from the list.
Since the application can be edited at any time before the application deadline, there is no reason to wait the very last second to submit your application. So please don't.
You will receive a direct link to the Edit profile page for your organization in the email you receive announcing your acceptance into the contest. Please note that your organization will not appear in the Mentoring Organizations details list linked from the homepage until you have completed all the required fields in the organization profile form. Alternatively, you can edit your organization homepage by going to My Dashboard -> Edit organization profile -> click on the name of the organization whose profile you want to edit from the list -> edit the profile and Submit.
Much of the information you entered when submitting your organization's application to the contest will pre-populate to the organization profile page. The information requested is also largely self-explanatory, but here are some tips for filling out this page:
All the accepted organizations will be listed on the Google Code-in homepage only after the Organization Profile has been submitted.
All information you enter in the Public Info is publicly available. Only Organization Administrators can see:
Anyone who wants to be an Organization Administrator or a Mentor must have first registered themselves on Melange with a Google Account.
The default Organization Administrator is the user who submitted the organization's application. You can invite more users to be Organization Administrators if they have created a profile in Melange for the current year's contest. My Dashboard -> Invite Org Admin -> Click on the Organization name -> Enter the username of the person you would like to send invitations to and enter the message you would like to send those you are inviting to be Organization Administrators.
Because Google Code-in involves working with young students, Melange is designed so that Organization Administrators must accept a person as a Mentor before they can become a Mentor for the Organization.
To invite Mentors that you know the usernames of, My Dashboard -> Connect Users with (Org Name) -> Enter the username of the person (people) you would like to send invitations to and enter the message you would like to send those you are inviting to be Mentors.
Click on the Organization name -> Enter the "email or username" of the person (people) you would like to send invitations to, enter the message you would like to send those you are inviting to be Mentors and designate the role (Mentor or Org Admin) and hit "Submit."
You may have people that wish to be Mentors that request to be a Mentor before you have the chance to invite them to be a Mentor. To see these requests, My Dashboard -> See Organization's connections. Go to the Seen By Org column and sort by "No." These No's are all of the people who would like to be Mentors (or Org Admins) that you have not invited yet. Select the person you wish to designate and a new page opens where you can designate the person with No Role (you don't think they should be involved in GCI with your org), Mentor, or Org Admin. Then click "Submit" and the user will receive a notification that they have been accepted as a Mentor.
The Mentor informs their Organization Administrator that they no longer wish to be involved with the contest. The Organization Administrator then sends a request via e-mail (outside of Melange) to a Contest Administrator to have the account of a former (resigned or dismissed) mentor deleted from Melange.
First, contact the Contest Administrators to notify them you will be leaving and that your Backup Administrator is aware of the change.
Send a request to firstname.lastname@example.org requesting to resign as a Mentor and have your account deleted from Melange.
When creating your task list (for more information see the Creating Tasks chapter in this manual) be sure to designate the sub-organization that the task is for in the task title. Your organization homepage should have information describing the sub-organizations for students to reference.
If you don't like how your logo displays in Melange from the logo you gave during the application period, and cannot fix the problem on your own, please send an email to email@example.com.
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